EdFairs Asia Registration is a custom-built web application by Graphio that powers both visitor registration and school booth booking for education fairs across Thailand and the region. The platform centralises school and visitor sign-ups, real-time booth selection on a custom venue map, and admin management into a single, lightning-fast system built with Next.js. For families, it’s a simple way to register for fairs in cities like Chiang Mai and Bangkok; for organisers, it replaces messy spreadsheets with a scalable, secure registration engine backed by a custom CMS, Google Sheets integration, and automated email workflows.
EdFairs Asia needed more than a couple of forms. They run high-stakes education exhibitions where:
Hundreds of schools compete for the best booth locations the second registration opens.
Visitors (parents and students) need a quick, mobile-friendly way to register for specific events, locations and dates.
Their old process was heavily manual: emails, shared spreadsheets, and constant back-and-forth to update who booked which booth. This created several problems:
Race conditions: multiple schools trying to grab the same booth at the same time.
No real-time visibility: staff had to refresh or re-send spreadsheets to know which booths were taken.
High admin load: exporting data into Google Sheets, updating lists, and sending confirmations manually.
The brief for Graphio was clear:
Build a single, unified platform for both school and visitor registration.
Implement a first-come, first-served booth booking system that works correctly even when hundreds of schools click on the same booth within milliseconds.
Sync registrations into Google Sheets, email notifications, and a custom CMS backend for the EdFairs team.
Keep everything fast, robust and easy to manage by a small events team under real-world pressure.
This project is a solid example of how Graphio, a web and app development agency based in Chiang Mai, helps organisations in Thailand build serious, production-grade registration platforms —not just marketing websites. EdFairs Asia now has a scalable, first-come-first-served registration engine for both schools and visitors, ready to support future education fairs across Thailand and beyond.
